How to File a Nepal Company Annual Return through CAMIS
A practical, company-controlled workflow for Nepal's CAMIS annual filing: choose the correct company and fiscal year, separate the annual return from tax filing and amendments, reconcile statutory registers, prepare meeting and audited records for the company type, upload only the current portal requirements, pay only official amounts, and preserve the recording letter.
Independent guide, not an official website
Nepal Docs Guide is not affiliated with the Government of Nepal. This guide helps you prepare, but official portals and offices control final rules, fees, forms, and timelines.
Quick answer
Enter CAMIS only from the Office of Company Registrar's official website, sign in with the company's controlled credentials, select the correct company and the annual-details or annual-report service displayed for the required fiscal year, and reconcile every field with the current shareholder, director, address, capital, meeting and audited records before submitting. Upload the document set requested for that company type, pay only a charge or late amount generated through the official system, and save the submission reference and recording letter. The Companies Act's section 80 return—within 30 days after the annual general meeting—specifically addresses a public company; do not apply that sentence blindly to every private or non-profit filing. CAMIS, IRD tax returns and separate company amendments are different tasks.
Eligibility
- A Nepal company preparing the annual corporate filing currently presented for it in CAMIS
- A director, company secretary, authorized officer or properly authorized representative who can use the company's official CAMIS access
- A company that can identify the exact fiscal year and company type before choosing a filing
- A company with current shareholder, director, registered-office and capital records available for reconciliation
- A public company preparing the annual-general-meeting return described by section 80 of the Companies Act
- A private company or company not distributing profits should follow the exact annual service and documents shown for its company type rather than copying a public-company checklist
Required documents checklist
- □ The company's CAMIS username or migrated access controlled by the company; do not publish or share the password casually
- □ Company registration number, legal name, company type and the exact fiscal year being filed
- □ The latest accepted registered-office, director, shareholder and share-capital records
- □ The company's statutory registers and the previous accepted annual filing for comparison—not for blind copying
- □ Annual general meeting notice, attendance and resolutions when an AGM return or the selected filing requires them
- □ The approved annual financial statements and auditor's report for the relevant period where required
- □ The board of directors' report where the Companies Act requires it for the company type or size
- □ Signed or certified copies in the file type and size currently requested by CAMIS
- □ Accepted evidence for any director, shareholder, address, capital or constitutional change already filed through its proper separate service
- □ Authority evidence if a consultant or employee is submitting on behalf of the company
- □ Official payment or late-charge evidence generated for the submission, plus any current OCR remission notice that genuinely applies
- □ A secure folder for the application reference, payment result, uploaded set and final recording or acceptance letter
Step-by-step process
- Define the filing before logging in. Write down the company type, fiscal year, AGM date if applicable, audit status, pending amendments and the exact CAMIS annual service to be completed.
- Reconcile the source records. Compare the shareholder register, directors, registered office, authorized and paid-up capital, auditor and company name with the latest OCR-accepted data.
- Resolve genuine changes through the correct company action. An annual return should not be used to hide an unfiled director, share, address, capital or memorandum change.
- Assemble the approved meeting and financial record set for the company type. Check signatures, dates, fiscal period, auditor identity, board approval and AGM resolutions before making PDFs.
- Open https://ocr.gov.np/ and follow its current CAMIS service link, or use https://camis.ocr.gov.np/. Check the domain before entering company credentials.
- Sign in with the company's controlled account and select the correct company. If the company is missing, duplicated or not migrated correctly, use OCR's official support route rather than creating a second identity.
- Open the annual-details or annual-report service displayed by CAMIS, then choose the correct fiscal year. Portal labels can change, so follow the live annual-filing manual or help text instead of an old screenshot.
- Enter the annual data from the reconciled registers and documents. Do not assume last year's directors, ownership, address, capital or auditor remain correct.
- Upload only the complete, readable and properly signed files requested by the live service. Reopen each uploaded file before submission to confirm that it belongs to the selected company and fiscal year.
- Review the summary and any system-generated charge. Pay only through the official method shown by CAMIS and keep the payment reference; do not transfer a statutory fee to a personal account.
- Submit and save the application or submission number immediately. Monitor the official account for a query, rejection, recording letter or further-document request.
- Respond to a query with a corrected source document, not an edited screenshot. When recorded, download the final letter and archive it with the exact submitted set and payment evidence.
Fees and timelines
- Section 80 of the Companies Act states that every public company must forward its annual-general-meeting return to the Office within 30 days after the AGM, with the meeting and annual-report material specified by that section.
- Section 109 distinguishes preparation timing for annual financial statements: a public company prepares them at least 30 days before its AGM, while a private company prepares them within six months after the end of its financial year. Preparation, audit, AGM return and each CAMIS submission should not be treated as one interchangeable deadline.
- OCR's official FAQ confirms that late information under sections including 51, 78, 80, 120, 131 and 156 can attract graduated fines. The amount depends on the applicable filing, paid-up capital and delay period.
- OCR also publishes time-limited notices about fee or fine remission. Do not deduct a waiver from an old screenshot; confirm that the current notice covers the company, filing and period, and use the amount shown by the official system.
- The reviewed CAMIS and OCR pages do not publish one universal annual-return service fee or one guaranteed recording time for every company and filing. Save the portal-generated amount and submission timestamp.
- Late audit, an unheld meeting, inconsistent company data, an unsigned PDF, an unresolved amendment or an OCR query can extend completion. Do not promise same-day recording.
Common mistakes
- Confusing the OCR/CAMIS annual corporate filing with the company's IRD income-tax or VAT return.
- Using the public-company section 80 checklist and 30-day AGM rule as if it were the complete filing rule for every private or non-profit company.
- Choosing the wrong fiscal year because the audit period, AGM date and upload filename were not reconciled.
- Copying last year's shareholders, directors, registered office, capital or auditor without checking accepted source records.
- Trying to report an unregistered share transfer, director change, address change or memorandum amendment only inside the annual return.
- Uploading draft, unsigned, partly scanned or wrong-company financial statements and resolutions.
- Sharing the company's CAMIS password with an unverified agent or allowing an agent to keep the only credentials.
- Paying an amount quoted in a message instead of the charge generated by the official system.
- Treating an upload or payment screen as final acceptance without saving the submission number and recording letter.
- Ignoring an OCR query or replacing a source document with a manually edited PDF.
Build the filing from source records
| CAMIS area | Check against | Stop and resolve first when |
|---|---|---|
| Company identity and fiscal year | Registration certificate, latest accepted record and audit period | The selected company or year does not match |
| Directors and shareholders | Statutory registers and accepted change filings | A change occurred but was never filed through the proper service |
| Registered office and capital | Latest OCR-accepted address and capital documents | The annual form and accepted record conflict |
| Meeting information | Notice, attendance, minutes and resolutions | Dates, quorum, signatures or adopted resolutions are incomplete |
| Financial and audit documents | Approved statements, auditor's report and board report where required | Files are draft, unsigned, incomplete or for another period |
| Payment and outcome | CAMIS-generated charge, receipt, submission reference and recording letter | Only an agent's message or upload screenshot exists |
Do not combine three different compliance tasks
| Task | Responsible system | What belongs there |
|---|---|---|
| Annual corporate filing | OCR through CAMIS | Company, meeting, ownership, management and annual documents required for that filing |
| Income-tax, VAT or other tax return | Inland Revenue Department | Tax declarations, payments and tax-period records |
| Company amendment | The relevant CAMIS company-action service | Director, shareholder, address, capital, objectives or constitutional change |
| Sector licence return | The relevant regulator | Industry-specific licence and reporting material |
Independent guide; follow the live company-specific service
NepalDocsGuide is an independent information website and is not the Office of Company Registrar. CAMIS screens, migration steps, support routes and remission notices can change. Use the current service shown for the company's type and fiscal year, keep control of the credentials, and obtain professional or OCR confirmation where the annual filing, audit, meeting or an unregistered company change is disputed.
Office and portal links
Printable checklist
How to File a Nepal Company Annual Return through CAMIS
- Correct company and fiscal year identified
- Company type and applicable annual service confirmed
- CAMIS access controlled by the company
- Registered office reconciled
- Directors and shareholders reconciled
- Capital and share records reconciled
- Auditor and audit period checked
- Meeting notice, attendance and resolutions ready when required
- Approved financial statements and reports signed
- Pending amendments separated from annual filing
- Each upload reopened and checked
- Official charge and payment reference saved
- Submission number saved
- OCR query monitored and answered from source records
- Recording or acceptance letter archived
FAQ
Official sources
Use these references for final confirmation before applying. Nepal Docs Guide is independent and does not replace official instructions.
- Office of Company Registrar homepage
Office of Company Registrar, Ministry of Industry, Commerce and Supplies, Government of Nepal
Current official route to CAMIS, support and recent company-administration notices.
- Company Administration Management Information System
Office of Company Registrar
Official current portal for company registration and company-administration services.
- CAMIS video manuals
Office of Company Registrar
Official manual directory listing the annual-details service alongside other separate company actions.
- Companies Act, 2063
Nepal Law Commission
Official Act source for annual-general-meeting returns, annual financial statements and company-law filing obligations.
- OCR frequently asked questions
Office of Company Registrar
Official explanation of late-filing fine bands, director responsibility, company credentials and annual tax-report distinction.
Need official confirmation?
If your case involves corrections, deadlines, legal use, foreign submission, or a rejected application, contact the relevant official office before paying fees or submitting documents.
Author
Nepal Docs Guide Editorial Desk
Citizen services research team
The editorial desk prepares independent, plain-language summaries from cited official sources and reader correction reports. It does not claim government affiliation, professional credentials, or field testing.
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