Change a Company's Registered Address in Nepal through OCR

Eligibility

• A company registered in Nepal that needs OCR's official company record to show a new registered-office address
• An authorized director, officer, company secretary or representative using the company's legitimate CAMIS access
• A company able to approve the change under its current memorandum, articles and applicable company decision rules
• A company prepared to answer OCR comments and update other registrations after the OCR record changes
• This guide is not a new company registration, branch opening, company-name change, objective amendment, share transfer, tax-office move or annual-return filing

Required documents checklist

• □ The company registration number and the current OCR or CAMIS company profile
• □ The exact registered address now on record and the proposed new address, including province, district, local level, ward and clear location details requested by the live form
• □ The current memorandum of association and articles of association, checked for the registered-office clause and decision authority
• □ The board, shareholder or other authorized corporate decision required by the company's governing documents and the live OCR workflow
• □ A signed application, minute, resolution or authorization in the format currently requested by CAMIS or OCR
• □ New-premises evidence such as ownership, lease, consent, local identification or utility material only when the live form or reviewing officer requires it
• □ An amended memorandum page or other constitutional document only if the registered-office wording changes and OCR requires an amendment filing
• □ Identity and authority evidence for the person submitting or appearing, following OCR's current authorized-person rules
• □ The current compliance, annual-return or account information needed to access the correct company and resolve any portal hold
• □ A list of IRD/PAN or VAT, bank, licence, municipality, labour, SSF, contract, invoice, insurance and website records that may need a separate address update afterward

Step-by-step process

1. Classify the change before filing. A registered office is the official OCR address for company records and notices; a shop, branch, warehouse, mailing address or telephone update may require a different action.
2. Open the current OCR public record and CAMIS company profile. Copy the company name, registration number, type and existing address exactly, and confirm that you are working in the correct legal entity.
3. Review the memorandum and articles for the registered-office wording and the body authorized to approve a move. If the proposed address changes a constitutional clause, identify the additional amendment step before drafting documents.
4. Prepare the internal decision required for this company. State the old address, complete new address, effective date, authority for the change and person authorized to file and answer OCR comments.
5. Sign and date the decision using the company's valid governance process. Do not backdate a minute or reuse a generic resolution that names the wrong company or address.
6. Use the company-authorized CAMIS account. If the company was in the old system, use OCR's official migration or account-recovery path rather than creating an unrelated company profile.
7. Choose the corporate action for address change. The official legacy OCR service menu lists Address Change, while OCR's current website directs company services to CAMIS; use the current CAMIS label and fields shown for your company.
8. Enter the old and new address field by field. Use the official local-level and ward names shown by the system and keep the same address wording across the form, resolution, lease or ownership evidence.
9. Upload only the documents the live action requests. If an expected document is not available, ask OCR through its official support route rather than uploading an unrelated certificate.
10. Review the application, attachments, authority and address before submission. Save the application or transaction reference and the exact version of every filed document.
11. Pay only a portal-generated or officially confirmed amount, if the action requires one. Keep the receipt and do not transfer money to a personal account for a promised approval.
12. Monitor CAMIS for OCR comments or a request for clarification. Answer the exact point within the stated period and upload a clean replacement instead of stacking contradictory versions.
13. After approval or recording, download the OCR letter or updated record if available and verify the new address in the official public company search. A submitted form alone is not proof that the official record changed.
14. Update every other relevant record separately: IRD/PAN or VAT, bank KYC, sector regulator or licence, local registration, labour and SSF records, insurance, leases, contracts, invoices, letterhead and public contact pages.
15. Keep the corporate decision, filed pack, OCR response, receipt, old and new public records and downstream-update acknowledgements together for audit and future annual returns.

Fees and timelines

• No reviewed primary source establishes one universal address-change fee for every company and filing configuration. Use only the amount shown by the current CAMIS action or confirmed by OCR.
• OCR's current website and portal can change labels, document fields and payment instructions. Save the live checklist and reference at the time of filing.
• No reviewed primary source guarantees one approval time. Existing compliance issues, unclear authority, inconsistent address wording, constitutional amendments and OCR comments can add time.
• Professional drafting, notarization, local address evidence, tax-profile changes, bank KYC and licence updates are separate costs; they are not automatically included in an OCR amount.
• Do not announce an effective official change to counterparties until the responsible record is updated or the authority confirms how the effective date is recognized.

Common mistakes

• Confusing a registered-office change with a branch, shop, mailing or phone-number update
• Filing in the wrong company profile or with an unauthorized personal account
• Using different spellings or ward details across CAMIS, the decision and address evidence
• Passing the wrong type of corporate decision under the company's memorandum and articles
• Backdating minutes or copying a resolution for another company
• Assuming a rent agreement is always sufficient or always mandatory without reading the live checklist
• Failing to amend the memorandum when its registered-office clause requires it
• Paying an unofficial amount or personal account
• Ignoring an OCR comment because the application was already submitted
• Treating submission as approval without checking the official record
• Assuming OCR automatically updates IRD, the bank, licences, municipality, labour or SSF records
• Changing invoices and letterhead before resolving the authoritative company record

Office and portal links

FAQ