Passport for a Minor in Nepal: Parent Documents and Appointment Steps

Eligibility

• A Nepali child below 16 applying for an ordinary e-passport inside Nepal
• A parent or lawful guardian preparing a first-issue, renewal, lost, damaged or correction application for that child
• A child who already has the original minor identity card issued by a district or area administration office
• A family applying through the Department of Passports or the district or area enrolment centre accepted for the child’s record
• Families applying at a Nepali mission abroad should use the mission’s current minor-passport checklist instead; mission documents and fees can differ

Required documents checklist

• □ The complete submitted pre-enrolment application PDF showing its barcode and QR code; keep the original file and print it if possible
• □ The child’s original minor identity card; the Department’s Nepal checklist names this record for an applicant under 16
• □ For a first application at the Department of Passports, a current authentication letter for the minor identity card from the district or area administration office that issued it
• □ If the family migrated after the minor identity card was issued, the migration record and the additional authentication described by the Department’s FAQ for the current district
• □ Original citizenship certificates of the child’s parent or parents, or the lawful guardian record and guardian citizenship where that is the child’s case
• □ The parents’ marriage-registration certificate where applicable; the Department’s minor FAQ includes it in the additional document set
• □ The child’s original current or expired passport when the child has already held a Nepali passport
• □ The bank voucher, cash receipt or other official payment evidence accepted by the selected enrolment centre
• □ Clear scans of the original supporting records at the current upload limit shown in the official form instructions; the Department page reviewed on 27 August 2026 says 300 KB or less
• □ A suitable photograph only for a child below five who cannot sit calmly for the live photograph; the Department says other applicants do not need to bring a separate photo
• □ Any case-specific birth-abroad, guardianship, adoption, court, consent, name-correction or relationship record requested in writing by the responsible office

Step-by-step process

1. Start with the identity chain, not the passport form. Compare the child’s Nepali and English names, date and place of birth, and both parents’ names across the birth registration, minor identity card, parent records and any earlier passport.
2. If the child does not yet have a minor identity card, obtain that document through the responsible administration office before treating the passport appointment as ready. The passport checklist does not present a birth certificate as a substitute for the original minor identity card.
3. For a first application at the Department of Passports, ask the issuing district or area administration office to authenticate the minor identity card. If the family has migrated, take the migration record and follow the Department FAQ’s current-district verification instruction.
4. Open the pre-enrolment service only from nepalpassport.gov.np or online.nepalpassport.gov.np. Select New for a child who has never held an MRP or e-passport, Renewal for an existing MRP or e-passport with unchanged data, or the correct lost, damaged or data-correction route.
5. Choose 34 or 66 pages and select an enrolment centre that can handle the child’s record. Appointment slots belong to the selected centre; do not pay an agent for a slot.
6. Enter the child’s details from the minor identity card. An applicant under 16 does not have to enter a National Identity Number, but the form still needs the correct minor-identity number and parent details.
7. Upload clear scans of the originals in the form’s accepted format and size. Include parent, marriage, migration or other case documents only where the form or responsible office calls for them.
8. Review every spelling, date, number and parent detail, submit, and download the full application PDF. A screenshot is not the original submitted form requested by the Department.
9. Take the child and all original records to the booked live-enrolment appointment. The enrolment centre checks the file and captures the photograph; bring a separate suitable photo only for the limited under-five situation described in the official FAQ.
10. Before the application is signed and finally approved, compare the verified screen or printout with the minor identity card and parent records. The Department says an error can be corrected at enrolment before final approval, but not after the applicant signs and approves it.
11. Keep the submitted PDF, payment receipt and application reference. Follow the selected centre’s official status and collection instruction, and inspect the issued passport’s name, birth details, sex, place of birth and parent details before leaving the counter.

Fees and timelines

• At the Department of Passports, the current fee table lists new or renewal service for a child below 10 at NPR 9,500 for 34 pages and NPR 14,500 for 66 pages.
• The same Department table lists lost or damaged replacement for a child below 10 at NPR 14,500 for 34 pages and NPR 19,500 for 66 pages.
• The special child discount shown by the Department applies below age 10, not to every applicant under 16. The current Department table lists standard new or renewal fees of NPR 12,000 for 34 pages and NPR 20,000 for 66 pages for applicants outside the under-10 row.
• Standard lost or damaged fees at the Department are listed as NPR 17,000 for 34 pages and NPR 25,000 for 66 pages. Confirm the application type before paying because renewal, lost, damaged and official-error cases are different.
• These are Department of Passports figures, not a promise of the amount at every district office or Nepali mission. Check the selected centre’s current official instruction and obtain a government receipt.
• The reviewed minor-specific pages do not promise one completion time for every centre. Appointment availability, identity-card verification, document mismatches and the issuing centre’s service route affect timing.
• Do not buy travel until the passport is issued and checked. A booked appointment or payment receipt is not a passport-delivery guarantee.

Common mistakes

• Taking only the birth-registration certificate. The Department’s Nepal checklist requires the original minor identity card for an applicant under 16.
• Arriving at the Department for a first minor application without authentication of the minor identity card from the issuing district or area administration office.
• Assuming every child under 16 receives the under-10 fee. The Department’s reduced fee row is specifically for children below 10.
• Entering a parent’s informal English spelling instead of matching the child’s identity record and the parent’s official record.
• Trying to obtain a National Identity Number for an under-16 passport application even though the Department says NIN is not mandatory for that age group.
• Saving only a screenshot of the submitted application instead of the full barcode-and-QR PDF.
• Bringing an ordinary studio photo for every child while missing the narrow official exception for a child below five who cannot sit calmly for the live photograph.
• Paying an agent for an appointment, an unofficial document list or a fee that is not tied to the selected official centre.
• Assuming a renewal can silently fix a name, date or parent mismatch. Raise a correction before final approval and follow the separate evidence route the office gives.

Office and portal links

FAQ