Apply for an airport entry pass in Nepal
A plain-language Nepal guide for employees, contractors, suppliers and officials needing controlled airport access who need to prepare an airport entry-pass application, with evidence, submission, safety, and official-source checks.
Independent guide, not an official website
Nepal Docs Guide is not affiliated with the Government of Nepal. This guide helps you prepare, but official portals and offices control final rules, fees, forms, and timelines.
Quick answer
To prepare an airport entry-pass application, prepare employer or agency request, citizenship or passport, work contract and role, police or security clearance if requested, confirm the current process with the responsible tourism, immigration, local or civil-aviation authority, complete the official application, and keep the receipt or reference for follow-up.
Eligibility
- Employees, contractors, suppliers and officials needing controlled airport access
- Applicants who need to prepare an airport entry-pass application using matching and genuine records
- An authorized representative only when the responsible authority accepts representation
Required documents checklist
- □ Citizenship, passport or registered tourism or aviation organization identity
- □ employer or agency request
- □ citizenship or passport
- □ work contract and role
- □ police or security clearance if requested
- □ Official tourism, immigration or CAAN application and service reference
- □ Official royalty, licence, permit or service payment receipt
- □ Any correction, consent, authorization, or supporting record required for your specific case
Step-by-step process
- Confirm that the responsible tourism, immigration, local or civil-aviation authority is the correct authority for this request.
- Compare names, dates, addresses, registration numbers, account numbers, and other identifiers across employer or agency request, citizenship or passport, work contract and role, police or security clearance if requested.
- Define the required zone and period, submit through the sponsoring organization, complete security checks, and return or renew the pass as required.
- Submit through the official portal or office and pay only through the approved channel.
- Save the application number, receipt, uploaded-file copies, and any written instruction for follow-up.
Fees and timelines
- Do not rely on an old fee screenshot or an agent's estimate. Check the latest official notice, citizen charter, portal, or responsible office before paying.
- Processing time depends on document matching, office workload, inspection, examination, technical review, or approval level. Keep the receipt and follow-up reference.
Common mistakes
- Using an old form, notice, fee, or unofficial link
- Submitting incomplete or mismatched employer or agency request, citizenship or passport, work contract and role, police or security clearance if requested
- Paying an unofficial person or personal account without an official receipt
- Ignoring the difference between a new application, renewal, correction, duplicate, verification, or transfer
- An airport pass is zone- and purpose-specific; misuse can create serious security consequences.
Confirm the current tourism, immigration, airspace and aviation safety rule
This is an independent preparation guide, not an official notice, legal opinion, professional licence, approval, or guarantee. Requirements can change. Confirm the current form, fee, deadline, jurisdiction, and eligibility with the responsible authority before submitting.
To prepare an airport entry-pass application, prepare employer or agency request, citizenship or passport, work contract and role, police or security clearance if requested, confirm the current process with the responsible tourism, immigration, local or civil-aviation authority, complete the official application, and keep the receipt or reference for follow-up.
Who this guide helps
Employees, contractors, suppliers and officials needing controlled airport access Applicants who need to prepare an airport entry-pass application using matching and genuine records An authorized representative only when the responsible authority accepts representation
Why this document or approval matters
An airport pass is zone- and purpose-specific; misuse can create serious security consequences.
Evidence to prepare
- Citizenship, passport or registered tourism or aviation organization identity
- employer or agency request
- citizenship or passport
- work contract and role
- police or security clearance if requested
- Official tourism, immigration or CAAN application and service reference
- Official royalty, licence, permit or service payment receipt
- Any correction, consent, authorization, or supporting record required for your specific case
A safe step-by-step process
- 1Confirm that the responsible tourism, immigration, local or civil-aviation authority is the correct authority for this request.
- 2Compare names, dates, addresses, registration numbers, account numbers, and other identifiers across employer or agency request, citizenship or passport, work contract and role, police or security clearance if requested.
- 3Define the required zone and period, submit through the sponsoring organization, complete security checks, and return or renew the pass as required.
- 4Submit through the official portal or office and pay only through the approved channel.
- 5Save the application number, receipt, uploaded-file copies, and any written instruction for follow-up.
The decision point most applicants miss
Confirm whether access is landside, airside, restricted security area, temporary visitor, vehicle pass or project pass.
After submitting
- Check the spelling and reference number on the acknowledgement or receipt.
- Track the application only through the official portal, SMS, email, or office contact.
- Respond to a deficiency notice with the requested evidence rather than creating a duplicate application.
- Keep the final certificate, licence, approval, account update, or rejection reason with the supporting records.
Avoid document and payment shortcuts
Do not alter certificates, hide mismatches, upload another person's records, share passwords or OTPs, pay an unofficial personal account, or accept a promise of guaranteed approval. Use the official portal and keep payment and submission evidence.
What was verified from the official source
The official aviation regulator publishes civil-aviation laws, personnel licensing, aerodrome, drone, operator, safety and permit information. Check Civil Aviation Authority of Nepal for the newest notice, form, service link, fee, and final instruction.
Office and portal links
Printable checklist
Apply for an airport entry pass in Nepal
- Citizenship, passport or registered tourism or aviation organization identity
- employer or agency request
- citizenship or passport
- work contract and role
- Official tourism, immigration or CAAN application and service reference
- Official royalty, licence, permit or service payment receipt
- Official source checked on the submission date
FAQ
Official sources
Use these references for final confirmation before applying. Nepal Docs Guide is independent and does not replace official instructions.
- Civil Aviation Authority of Nepal
Civil Aviation Authority of Nepal · last accessed Jul 12, 2026
The official aviation regulator publishes civil-aviation laws, personnel licensing, aerodrome, drone, operator, safety and permit information. Time-sensitive requirements must still be rechecked before submission.
Need official confirmation?
If your case involves corrections, deadlines, legal use, foreign submission, or a rejected application, contact the relevant official office before paying fees or submitting documents.
Author
Nepal Docs Guide Editorial Desk
Citizen services research team
Our editorial desk turns official notices, portal instructions, and field-tested document workflows into plain-language guides. Every guide is independently written and points readers back to official sources for final confirmation.
Was this guide helpful?
Get update alerts
Join the newsletter placeholder for future reminders when high-priority guides need review.
Related guides
First-time labour approval for foreign employment from Nepal
A high-intent checklist for Nepali workers preparing first-time labour approval before foreign employment.
Re-entry labour approval for same country and company in Nepal
A preparation guide for workers returning to the same country or employer and checking the correct re-entry labour approval route.
Complain against a manpower agency in Nepal: evidence checklist
A safe, evidence-based guide for workers preparing a foreign employment complaint without making unsupported claims.